School Asset Management Software
Districts run buses, equipment, and buildings that public dollars paid for and auditors will question. Track Star's school asset management software tracks it all in one system, so you know what you own, whether it's maintained, and what it costs.
Trusted by leading fleets nationwide
Know What The District Owns And Where It Is
School assets rarely disappear all at once. A bus quietly skips a service interval. A generator gets moved to another campus and never logged. Spread across buildings, departments, and school years, small gaps turn into real budget waste and real liability.
Track Star brings asset location, condition, usage, and maintenance history into one platform that every department can open. Transportation, maintenance, facilities, and the business office work from the same records instead of chasing each other for answers.
So when a board member asks how many buses are past their replacement window, or an auditor wants maintenance documentation, the answer takes minutes. Issues surface while they are still small and cheap to fix.
What You Can Track
School Buses
Full bus fleets, activity buses, special-needs vehicles, and spare units used to move students safely across routes every day.
Maintenance & Grounds Equipment
Mowers, plows, sweepers, tractors, and utility carts used across campuses for grounds care, snow removal, and daily upkeep.
Facility & Building Systems
HVAC units, boilers, generators, and rooftop equipment tied to inspection schedules, warranties, and lifecycle tracking across every building.
Shared & Portable Assets
Generators, trailers, portable classrooms, and event equipment that move between schools and need shared visibility and accountability.
High-Value Equipment
Technology carts, lab equipment, athletic gear, and musical instruments that carry significant replacement cost and require clear ownership records.
Emergency & Backup Assets
Backup power systems, safety equipment, and response gear that must stay ready, documented, and inspection-current.
What Our Clients Say
“Having equipment at the job when promised; inspecting and fueling before delivery; making business choices that positively impact everyone involved; and asking the questions that help us do right by each of our customers are at the heart of everything we do. Track Star helps us make good on our promises.”
Ed Radel
Leppo Rents
“Track Star's solution opens opportunities for NAIPTA. We have a valuable tool to help us make smarter decisions about today’s operations, and plan for the future.”
Wade Forrest
NAIPTA
"We’re able to look at usage from multiple angles and predict optimal timing for vehicle maintenance, planned maintenance prevents unexpectedly pulling a squad car out of service—and potentially impacting public safety"
Aaron Russell
City of Burleson
Why Districts Use Asset Management Software
School asset management software earns its place by protecting property that is easy to misplace and expensive to replace. Track Star ties every asset to a record staff actually keep current, so districts maintain equipment on time, shift resources between campuses without losing track, and walk into budget meetings with numbers behind them.
• Full visibility into every asset across campuses and departments
• Safer, more reliable routes through on-time bus maintenance
• Fewer lost or duplicated purchases as equipment moves between schools
• Longer service life and less deferred maintenance piling up
• Audit-ready documentation for insurance, grants, and board reporting
• Replacement planning based on real usage instead of guesswork
How Track Star Works
Track Star connects district assets through existing bus modems, OEM telematics, cellular and satellite GPS devices, IoT sensors, and BLE tags. Many buses already carry modems Track Star can connect to, which spares districts from buying hardware they do not need.
Buses, vehicles, and heavy equipment report location, engine hours, and diagnostic data automatically. Facility systems, portable equipment, and smaller instructional assets get tied to inspection records, warranties, condition reports, and maintenance history in the same system.
Everything feeds one dashboard where transportation, maintenance, and business staff can check location, service status, utilization, and lifecycle cost. One platform for the whole district, built to fit public sector budgets and reporting.
Built For Districts That Answer To The Public
Track Star has spent more than 25 years supporting public agencies that manage large, mixed collections of vehicles and equipment. School districts fit that world exactly, where the budget is public record, student safety carries no margin for error, and every line item invites a question.
The platform brings GPS tracking, enterprise asset management, maintenance, and compliance reporting under one roof. It stays hardware-agnostic, works with the telematics districts already run, and grows from a single campus to a district with dozens of sites.
That combination is why districts trust Track Star to hold buses, equipment, and facilities together with the documentation public institutions are measured against.
Find out what you could save
Schedule a quick call to discover exactly how we can improve your fleet operations.
+1 800-661-3515Frequently asked questions
Yes. Track Star manages student transportation and non-vehicle assets in one platform, including buses, grounds equipment, facility systems, and portable resources. Districts run their full asset base through one school asset management software system instead of separate fleet and inventory tools.
Track Star keeps time-stamped maintenance logs, inspection records, and usage history for every asset. When auditors, grant programs, or insurers need documentation, districts pull accurate records in minutes instead of rebuilding them from spreadsheets and paper files.
Yes. Track Star gives staff visibility into assets at every building and tracks equipment as it moves between campuses. Transportation, maintenance, and facilities teams share the same records, so nothing gets lost in the gaps between schools.
Yes. Alongside buses and heavy equipment, Track Star tracks facility systems, portable classrooms, technology carts, and other high-value items using GPS devices, sensors, and BLE tags. Smaller assets get continuous location awareness around buildings, yards, and storage areas.
By tracking engine hours, utilization, maintenance cost, and condition over time, Track Star shows which buses and assets are worth keeping and which are due to retire. Districts bring real data to board meetings and bond planning instead of estimates.